In order for theMail Center to effectively process your outbound mail, we ask

that you separate all mail into categories that best fit your mailing needs for

maximum savings. A brief description of each class is being provided in order to

help you determine which class to use. All postage charges will be billed back

to user departments and a monthly summary report will be provided by Mail

Services at the end of each month.

- All mail to be metered must be facing the same direction.

- Flaps must be turned up, if you wish to have the envelopes sealed.

- Band all mail to be metered and attach a card on top with your department's

  account number.

- Please seal all large envelopes.

- Please identify all International Mail.

- Please identify all same weight packages.

Inter-Agency Mail

State agency mail service (Courier Mail). This service provides inexpensive

overnight delivery to state agency offices in South Carolina. Technical Colleges

are included with the exception of Denmark Technical College. All packages must

be marked "Courier Mail". If you would like a copy of the state offices that

participate, send a request to the mailroom and one will be sent to you.

Personal Mail

Outgoing personal mail must be sealed and have the proper amount of postage

affixed before it is deposited in the mail system.

All mail addressed to Tri County Technical College is considered the property

of Tri County Tech. Personal mail or non-business related mail should be

delivered to your home.

Campus Mail Delivery Schedule

Inter-Department, personal mail, and U.S. Postal Service Mail will be delivered

to and picked up from your department's building daily. Beginning at 12:30 p.m.

Outbound mail collected during the day will be processed for delivery to the

Post office by 3:00 p.m. If you miss the cut off time, your mail will be sent

out the next business day.

If you have any questions concerning the processing of your mail, feel free to

call the Mail Center at ext. 1768.

U.S. Postal Addressing Standards

You will get the best service if you:

* Type or machine print all address information.

* Ensure address characters don't touch or overlap.

* Print black ink on white background if possible.

* Maintain a uniform left margin.

·         Make sure print is clear and sharp.

·         CAPITALIZE EVERYTHING IN THE ADDRESS.

* Omit all punctuation (except the hyphen between zip code and +4).

* Include floor, suit, and apartment numbers whenever possible.

* Put the city, state and zip code in that order on the last line. If there's

  not enough room, put the zip code on the bottom line.

* Make sure the place where you want the mail delivered appears on the line

  immediately above the city, state and zip code line.

* Use standard two letter state abbreviations.

* When using window envelopes, make sure the complete address is always visible,

  even when the insert moves.

* Leave one or two spaces between words and between the state abbreviation and

  zip code.

MAIL CLASSIFICATION

Express Mail

An extremely reliable and fast next day delivery service.  This is the P.O. faster delivery service, however, they don’t guarantee a morning delivery. They guarantee next business afternoon and Flat rate envelopes are available in the mailroom. Please complete a mailing form and

attach to your Express Mail before it is picked up or delivered to the mailroom.

Minimum rate for this service is $14.40 (Next day PO to addressee)

Priority Mail

This service has a two-day delivery objective between major metropolitan

areas within the United States. There is no minimum weight limit, however the

minimum postage is $4.05. Flat rate envelopes are available in the mailroom and delivery confirmation can also be added with this service for a fee of .60 cents or signature confirmation for $1.90.

First Class Mail

Actual and personal correspondence, bills and statements of accounts.

Letters up to 1 0z. are .39 cents and the card rate is .24 cents

First Class mail is closed against postal inspection.

In order to qualify for First Class discount rates, you must have 500 or more

addressed pieces. Mailings of 500 or more pieces will be processed the next

business day.

Standard Mail

(Formerly third class) or bulk mail includes the following:

Circulars, booklets, catalogs keys and other printed matter. Printed letters that

are being sent with identical terms to more than one person is standard mail.

Standard mail must weigh less than 16 ounces. A minimum volume of 200

Pieces or 50 Lb. are required for bulk mailing. The material must have been reproduced by

any process other than hand writing or typewriting.

At least 72 hours advanced notice is needed to handle large or

specialized mailing of standard mail. Manual mailing services such as hand

labeling, zip code sequencing, permit indicia stamping, sealing/tucking

envelope flaps, counting etc. are very labor intensive. Please allow seven

working days for completion of these services.

Library Rate

Each piece of Library Rate must show in the address or the return address the

name of one of the following:

-A school, College or University

-Public Library

-Museum

-Non Profit Religious

-Educational

The following items may be mailed between any of the above organizations.

a. Books consisting wholly of reading matter, scholarly bibliography, or reading

   matter with identical blank spaces for notations and containing no

   advertising.

b. Bound volumes of academic thesis in typewritten or duplicated form.

c. Periodicals, whether bound or unbound.

d. Printed music, whether bound or in sheet form.

e. Sound recordings.

f. 16-millimeter or narrower width films, filmstrips, transparencies, slides,

   and microfilms in final form for viewing.

g. Museum materials.

h. Scientific or Mathematical kits, instruments, or other devices.

i. Catalogs of books, printed music, bound theses, or periodicals.     

Bound Printed Matter

This is fourth class matter that weighs at least 1 lb. and not more than 15 lbs. Consists of advertising, promotional, directory, editorial material or any combination of these. Must be securely bound by permanent fastenings such as staples, spiral binding, glue, stitching, etc. Consists of sheets of which 90 % are imprinted by any process other than handwriting. Does not have the nature of personal correspondence. (Typically catalogs, books and other printed matter). Each piece claimed at this rate must be marked “Bound Printed Matter”.

Media Mail

Books (at least 8 pages), films (16 mm or narrower), printed music, printed test materials, video and sound recordings, play scripts, printed educational charts, loose-leaf pages and binders consisting of medical information and computer readable media – Must be marked “Media Mail”. Media mail is always less expensive than First Class mail.

Inter – Agency Mail (Courier)

This service provides inexpensive overnight delivery to state agency offices in South Carolina. Also, all Technical Colleges are included with the exception of Denmark Technical College. All envelopes or packages must be market "Courier Mail” and the weight limit per package is 50 lb. If you would like a copy of the state offices that participate, send a request to the mailroom and one will be sent to you through interoffice mail.